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Assistant Executive Director / Business Office Manager (BOM)

Join a team that has a LOW rate of turnover!
Nature and Scope
Working under the direction of the Executive Director (ED), the Assistant Executive Director is responsible for coordinating and managing business office functions, assisting with the daily operations and financial functions of the community.
Minimum Eligibility Requirements
Degree in Business Administration/Healthcare Administration preferred or equivalent experience required.
One (1) to three (3) years of experience in accounts receivable, healthcare billing, or revenue cycle management
One year of experience in a supervisory capacity preferred.
Prefer one to three years of experience as business office manager in healthcare setting.
Prefer completion or in process of completion of the Administrator-In-Training program.
High level of ability in effective and succinct communication, written and oral with residents, families, staff, vendors and the general public.
Must demonstrate the ability to work responsibly as a team member as well as an individual leader.
Must be honest, fair, dependable, respect confidentiality and the rights and privacy of others.
Practice and promote Affinity Policies and Procedures, Mission Statement, Core Values and Founding Principles.
Proficient knowledge of computers including Excel, Word, and MS Office is required.
Must possess mathematical skills, strong organization skills and be detailed oriented.
Ability to manage multiple priorities simultaneously.
Ability initiate and to follow through with complex and detailed projects to completion.
Ability to establish effective relationships with residents, family members and staff.
Must pass criminal background check.
Must meet all health requirements.
Must be able to perform duties and responsibilities (essential job functions), with or without reasonable accommodation.
Essential functionsAccounts Receivable
Accept resident payments record on cash log, and ensure timely and accurate entry onto the resident's account. Balance cash log with posting journal and send information to home office.
Collections
Collect in a timely manner private, Medicaid, and other balances owed to the Company by the residents. Develop and implement collection plans as needed, to deal with collection issues that cannot be immediately resolved.
Ensure timely deposits of collected funds.
Resident Information
Collect new resident information as well as all resident changes. Account for Move-In, Move-Out, transfers, and statement of deposit accounts. Collect, computer and enter arrears chares. Send out resident billings. Enter rate changes and verify accuracy of all charges on residents' account.
Maintain records and schedules of respite care residents, ensures files are complete according to company standards and state regulations.
Accounts Payable
Receive invoices and ensure accuracy of invoice of goods purchased. Code invoices and obtain proper authorization. Enter invoices into computer timely and accurately. Maintain vendor files. Develop and maintain vendor relationships.
Payroll
Process new hire information, terminations and changes timely. Computer hours from time and attendance device, audit information, and enter into payroll reporting software.
Petty Cash Maintenance
Distribute funds as needed, obtain receipts, count funds, and prepare weekly petty cash reconciliations.
Other
Help community management to recruit, hire, provide orientation/training, and retain sufficient number of qualified staff to carry out programs of services.
Assemble and maintenance of confidential resident and employee files according to company standards and state regulations.
Make bank deposits in a timely fashion.
Provide assistance to home office to ensure that the monthly accounting close is accomplished in an accurate, complete and timely manner.
Maintain inventory and order office supplies, maintains budget.
Is knowledgeable of the programming of the telephone system, computers, thermostat controls, alarm system and fire alarm.
Maintain community roster of clients in compliance with state regulations.
Assure procedures for interviewing and hiring of staff is processed according to policy.
Maintain current listing of employee phone numbers.
Maintain current listing of critical service providers in the event of an emergency.
Ensure all employees have criminal record clearance or criminal record transfers are filed prior to presence in the community.
Ensure that all documents used in the day-to-day operations are the correct version, and presents a positive image of the Community.
Ensure that there are adequate brochures and move-in packets ready for tours and admissions.
Maintain records of employee in-services.
Must have valid driver's license.
Must be able to perform duties and responsibilities (essential job functions), with or without reasonable accommodation.
Joint decisions and duties between Business Office Manager and Executive Director:
Monitors monthly performance of community in relation to budget and intervenes as needed.
Assist with assuring cost controls are in place.
Customer service
Responsible for ensuring that all employees are providing excellent customer service to internal and external customers.
Residents' rights
Ensure compliance and understanding of all regulations regarding residents' rights.
Training
Attend training sessions as directed by ED and company.
Other
Follows and communicates company policies and procedures.
The job description provides a framework for the job; other duties may be assigned as necessary.


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